The league shall be known as “Chandler Youth Baseball”, hereinafter referred to as the “League”, a member of PONY Baseball, Inc. The League has been established as a non-profit corporation under the laws of the State of Arizona.
The purpose of the League shall be to organize and supervise the playing of baseball under specialized rules and regulations, to secure suitable and adequate financial backing for these purposes, and to own, lease or otherwise obtain the use of suitable playing facilities and equipment for these purposes.
Any parents or guardians of active players, active team or division sponsors, or active volunteer adult leaders shall be considered members of the League. For purposes of this provision, “active” shall mean actual participation during the prior season. Membership is restricted to those who are at least eighteen (18) years of age and excludes anyone who may have been specifically banned from the League by its Board of Directors.
The League shall not discriminate based upon age, sex, gender, national origin, race or religion.
IV. Policies of League
A. Welfare of Young People
It shall be the policy of the League to conduct its activities so that the physical and moral welfare of the young people for whose benefit it is organized shall remain paramount and all matters of policy shall be determined on that basis.
B. Conflict of Interest
No person who is a member of or who is employed by or who is any way connected with the League shall receive any personal financial benefit therefore beyond the reasonable value of services in carrying out the purpose for which the League has been organized.
C. Sponsors and Advertising
(1) In order to secure suitable and adequate financial backing to carry out the purpose of the League, it shall be the policy of the League to permit only such sponsorship as is consistent with the purpose for which the League is organized and to select sponsors who are interested in the League solely or principally as a means of contributing to the welfare of young people.
(2) It shall be the policy of the League to prohibit any direct advertising of alcoholic beverages or tobacco products in connection with the League or any of its programs. It shall further be the policy of the League to prohibit the use or consumption of alcoholic, tobacco or any prohibited substances during any League function including, without limitation, games.
D. Coaches & Players
All League coaches and players shall promote and maintain good sportsmanship at all times, including at all League practices, games and any additional League functions. Coaches shall comply with the NYSCA (National Youth Sports Coaches Association) coaches and parents’ code of ethics and any additional League rules set down by the Board. Coaches shall treat all League officials and umpires with courtesy and respect. Players are expected to treat all coaches, League officials and umpires with courtesy and respect.
Enforcement of playing rules at League games shall be the sole responsibility of the umpire(s) who have been assigned to the game. Enforcement of additional League conduct rules shall be the joint responsibility of the Division Coordinators, umpires assigned to that game, any Board members present at the game and any other League officials who have been given authority by the Board. For any incidents regarding a player, the Division Coordinator shall inform and consult with Player Agent.
Violations of conduct rules for coaches and players include (but are not limited to) the following:
Thus, if a coach, player, or fan is ejected from a game for any of the aforementioned violations, he/she must leave the playing field immediately and the park within 10 minutes of the ejection. (A coach or fan can only return to the park to pick up a player once the game is completed.) Failure to act accordingly will result in the forfeiture of the game and suspension from the league for the rest of the season. Additionally, the league may pursue criminal trespass charges if the police are required to remove someone from the park.
In addition to the ejection from the game, the coach, player and/or fan will receive the following suspension and penalties:
1. 1st offense: suspension for the next team game.
2. 2nd offense: suspension for one calendar week and the suspension of one game of the child of the coach, parent, or guardian involved.
3. 3rd offense: suspension for the remainder of the season.
4. 4th offense: lifetime expulsion from all CYB leagues.
If the offense occurs in the last game of the season, the proscribed suspension will be effective for the following season or the next season that the violator participates in.
These penalties are automatic and do not require a ruling by a league official or a vote by the board. The coach, parent, or player may appeal to the league President. After investigating the facts and circumstances surrounding the misconduct, the league President may overrule the proscribed suspension or continue with the necessary penalty. The President’s decision can then be appealed to the board where a majority vote must be obtained in order to alter the ruling.
V. Annual and Special Membership Meetings
There shall be an annual membership meeting in August or September of each year, the time and place shall be determined by the Board of Directors. Notice of such meeting shall be made upon at least ten (10) calendar days notice, the manner of such notice to be determined by the Board of Directors in their sole discretion. Such notice, subject to Board approval, may be in the form of direct mailing, or such public media such as newspaper, television, radio, Internet, etc.
The Board of Directors may call special membership meetings from time-to-time with notice as provided by Arizona law.
those persons who are members of the League (see “Membership” above) and
personally present at a membership meeting shall be eligible to vote at that
meeting; there shall be no proxy voting.
A majority of those present and eligible to vote at a membership meeting
shall be required to conduct business, including the election of Board
members. There shall not be any quorum
requirements for a membership meeting, either annual or special.
A Board member must introduce any items for the membership meeting agenda.
VI. Board of Directors
The Board of Directors of the League, hereinafter referred to as the “Board”, shall be drawn from existing members of the league and elected by the membership at the annual meeting for the terms and in the manner provided for as follows:
The Board shall consist of not less than one (1) nor more than twenty five (25) persons. The term for each Board member elected at the annual meeting is one (1) year. All members of the Board shall be eligible for reelection.
The prior Board shall determine, immediately prior to the annual membership meeting, the total size of the Board for the following year.
A quorum for the conducting of all business, except as specifically otherwise set forth herein, shall be at least fifty-one percent (51%) of the Board.
The Board, in its discretion, may remove any Board member upon the affirmative vote of two-thirds of the Board sitting at the time such issue is brought before the Board for vote. For purposes of removing a Board member, the quorum required to conduct such business shall be increased from fifty-one percent (51%) to sixty-six and two-thirds (66.66%).
The Board may fill any vacancies on the Board at any regular Board meeting by a majority vote thereof.
At its first meeting following the annual membership meeting, the Board shall elect its executive officers for that year. These officers shall include the President, Vice-President, Secretary, Treasurer and Player Agent. Those Board members not elected as officers shall assume at least one of the coordinators for the six divisions (Shetland, Pinto, Mustang, Bronco, Pony and Colt), plus a sponsor coordinator, umpire coordinator, field coordinator, equipment coordinator, schedule coordinator, and vendor coordinator.
The Board shall meet at least quarterly or as often as needed to handle league business. The time and place for such meetings shall be determined by the President and shall be made known to all members of the Board upon at least 1-day’s notice, oral, telephonic or written. Any member may attend a Board meeting; however, membership participation shall be at the discretion of the Board. Furthermore, the Board may convene in executive session to discuss or resolve such matters, which the Board, in its discretion, believes, should be handled confidentially.
Board members may carry written proxies for non-attending Board members for specific votes.
The Board shall have full authority and discretion to make all policy, set budgets, and implement the on-going business of the League consistent with the bylaws. Without limiting the generality of the foregoing, the Board shall have the power to:
VII. Financial Policy
The Board shall decide all matters pertaining to the finances of the league, bearing the responsibility to conduct the financial affairs of the league in a prudent business-like manner. The Board shall institute policy relative to the preparation and acceptance of an annual budget, and periodic and annual presentation of financial reports, and an annual audit of the books of the League.
No officer shall be permitted to expend, on any particular item or task, more than One Hundred Dollars ($100.00) without prior Board approval.
VIII. Duties of Officers
The League shall have the following:
A. The President shall:
B. The Vice President shall:
C. The Secretary shall:
D. The Treasurer shall:
E. The Player Agent shall:
F. Division Coordinators shall:
G. The Sponsor Coordinator shall:
· Contact potential new sponsors for the League;
· Coordinate sponsor assignments with teams
· Distribute sponsor plaques to division coordinators or directly to sponsors;
· Maintain records of sponsor’s name, address, phone numbers, etc.
· Keep track of sponsor logos, uniform colors, teams or divisions they sponsored and any other special needs.
H. The Umpire Coordinator shall:
· Obtain suitable umpires for the League as directed by the Board;
· Schedule and hold training sessions for the umpires;
· Assign umpires for all League games;
· Arrange for paychecks to the umpires;
· Consider all complaints relative to umpires and make suitable recommendations to the Board.
I. The Field Coordinator shall:
· Attend all required city meetings and work to obtain fields as directed by the Board;
· Coordinate any required installations of fences or equipment sheds at the fields;
· Work with the City of Chandler to obtain any required lighting for all League games;
· Arrange for the field preparation for all League games.
J. The Equipment Coordinator shall:
K. The Scheduling Coordinator shall:
L. The Vendor Coordinator shall:
IX. Fiscal Year
The fiscal year of the Corporation shall be fixed by the Board of Directors from time to time, subject to applicable law. The initial fiscal year shall end on December 31st .
These Bylaws may be amended by a majority vote of the League members at the membership meeting.
(a) Any person made a party to any action, suit, or proceeding, by reason of the fact that he, his testator or intestate representative is or was a Director, Governing Board member, officer, or employee of the Corporation, or of any corporation in which he served as such at the request of the Corporation, shall be indemnified by the Corporation against reasonable expenses, including such attorney’s fees actually and necessarily incurred by him in connection with the defense of such action, suit, or proceeding, or in connection with any appeal therein, except in relation to matters as to which it shall be adjudged in such action, suit, or proceeding, or in connection with any appeal therein that such officer, Director, Governing Board member or employee is liable for negligence or misconduct in the performance of his duties.
(b) The foregoing right of indemnification shall not be deemed exclusive of any other rights to which any officer or Director, Governing Board member, or employee may be entitled apart from the very provisions of this section.
(c) The amount of indemnity to which any officer, Director, or Governing Board member may be entitled shall be fixed by the Board of Directors, except that in any case where there is no such disinterested majority of the Board available, the amount shall be fixed by arbitration pursuant to the then existing rules of the America Arbitration Association.
In rendering its functions and in exercising its purposes, the corporation shall not practice or permit discrimination on the basis of sex, age, race, national origin, religion, physical handicap, or disability.
IN WITNESS WHEREOF, THESE BYLAWS HAVE BEEN DULY ADOPTED THE _____ DAY OF __________________ 2002 BY CONSENT OF THE MEMBERSHIP OF THE LEAGUE AT ITS ANNUAL MEETING.